How Do You Decide If You Need To Update Your Printer?

Are printers still crucial in offices? There is a misconception that printers have become outdated technology and are not helpful in offices, especially in this digital era.

Well, there is no denying that digitalisation has changed a lot of things; now, people share documents online, whether it's their resume or something else.

But we can't say offices would do away with office printers.


Because physical documents are still a requirement in offices, you can't just go digital 100%. Documents are required in the office, whether for creating contract documents, brochures, or more.

Let's learn more about the importance of printers in offices and how to find out if you need to upgrade your printer.

So, let's get started!

Large Office Printer

Lexmark Printer Adelaide

Large office printers continue to be the unsung heroes in busy offices that produce a lot of paperwork. These workhorses care for heavy-duty printing requirements, guaranteeing faultless outcomes and seamless operation for everything from extensive marketing brochures to superior reports.

Choosing the ideal large office printer can be a game-changer for managing a busy print shop or a high-volume. However, one thing to consider here is that not all printers are made to improve productivity and efficiency.

So, if you ask about the best option, Lexmark Printer Adelaide has gained much popularity.

Lexmark Printer

Lexmark is a well-known brand known for its reliability, durability, and range of printer lines.

Lexmark's printing and systems administration items incorporate various security-related highlights.

Lexmark offers solid, moderate printer arrangements and multifunctional gadgets for any situation, paying little mind to which industry you work in or the size of your organisation.

But now the question arises for those already using old printers: how can you identify if you need a new technology printer or not,

Well, let's shed some light on this question.

When is the Right Time to Change Your Printer?

We see printers in almost every office space; some are in good condition, and others are just showpieces in the office.

What type of printer do you have in the office?

We always wanted to help businesses grow and flourish; we don't want your business to see setbacks or low productivity because of minor negligence.

So, here are a few points that will help you decide if this is the time for your business to update your printer:

  • Paper Jamp Happening Always: One of the best indicators to determine if you need to update your printer is the amount of paper on your desk. If a considerable paper jamp is still required to print, your printer is slow and inappropriate to handle your growing business needs, which later affects your productivity.It is high time you discard your old printer and upgrade to the latest technology like Lexmark printer.
  • Printed Quality is Not Good: If the prints you get from your printers have faded text, suspicious lines or ink stains over them, that indicates your printer is not working well, or you need to change it.
  • Old Technology: Office printers are also evolving; earlier, when printers were on, doing print and scan, the latest technology printers were multi-function printers (MFP). They can copy, scan, print, email, fax, optimise and manage the flow of documents swiftly, securely and fully integrated into your business's IT systems; their future is as safe as the documents they're processing.

These technologically enhanced MFPs play an essential part in the digital transformation taking place across businesses here in Australia. These devices process sensitive information and should be protected like any other device within your IT systems.

Other Reasons to Upgrade Your Old Printer

  • New printers are more secure and print faster
  • Old devices lose their efficiency and require more supplies.
  • Newer devices will almost always be more energy efficient and help reduce print costs across your business.

Summary: While office printers have been a staple in the past and will continue to be in the future, the demand for them can fluctuate over time. However, since 2022, there has been a noticeable uptick in printer demand.

In this guide, we've highlighted some of the best office-size printers to help you decide when to upgrade your printer. If you're considering purchasing or leasing a printer, feel free to contact our team at Tel5 for assistance. We're here to help!